System Explanation

What is Fiscalization?

Fiscalization refers to the process by which a business electronically records all taxable transactions. In Zimbabwe, businesses are required by law to ensure that every sale is recorded using a ZIMRA-approved fiscal device. With our online solution, fiscalization is handled digitally, ensuring that all your sales are automatically transmitted to ZIMRA in real time. 

Traditional Fiscal Devices vs. Server-to-Server Fiscalization

Traditional Fiscal Devices: Physical devices connected to a point-of-sale (POS) system.

They are prone to hardware issues, require periodic maintenance, and involve manual 

record-keeping.   

Online Server-to-Server Fiscalization: This is a cloud-based solution that ensures data is transmitted automatically to ZIMRA’s servers without the need for physical devices. This method is efficient, eliminates hardware issues, and reduces the cost associated with maintaining physical fiscal devices. 

Introduction 

Our comprehensive server-to-server integration with the Zimbabwe Revenue Authority (ZIMRA) Fiscal Device Management System (FDMS) is designed to streamline your fiscalization process. This modern approach eliminates the need for traditional physical fiscal devices, offering an efficient and hassle-free online fiscalization system. Whether you are using Excel, Xero, Sage, Palladium, or QuickBooks Desktop, our solution seamlessly integrates with your accounting software to ensure your fiscal processes are smooth and compliant with ZIMRA regulations. 

What is ZIMRA FDMS?

The Fiscal Device Management System (FDMS) is a platform created by ZIMRA to manage and monitor fiscalization in Zimbabwe. Fiscalization refers to the process of electronically recording all taxable transactions in compliance with national laws. Traditionally, this required physical fiscal devices; however, with technological advancements, fiscalization can now be done online using server-to-server integration.    

Key Benefits of Our Online Fiscalization Solution

• No Physical Fiscal Devices Required: Our solution eliminates the need for expensive and bulky physical devices. Fiscalization is entirely managed online. 
• Seamless Integration with Your System: We provide specialized plugins compatible with popular accounting software and Excel to facilitate real-time communication between your system and ZIMRA FDMS.
• Remote Setup and Support: The entire setup process is managed remotely through AnyDesk, ensuring no disruption to your daily operations. Our team is available for remote support and guidance whenever needed 
• Time and Cost Efficiency: Our solution reduces the manual work required for fiscalization and simplifies compliance with ZIMRA’s requirements.  
  

How It Works

1. Fill a Simple Template: Once you express interest, Signup 

and fill in a simple form to gather your company’s details, including:

• Company Name 
• TIN Number
• VAT Number
• Phone Number 
• Accounting Software in Use (Excel, Xero, Sage, Palladium, QuickBooks Desktop, Manager IO) 
• Email Address 

2. We Submit to ZIMRA: After filling in your details and signing up, we handle the submission and verification process with ZIMRA. This step ensures your business is set up and recognized within ZIMRA’s FDMS. 

3. Final Setup: Once ZIMRA approves the verification, we will guide you through the final setup, including:

• Installation of our specialized plugin
• Configuration of your system to communicate with ZIMRA's servers
• Testing to ensure everything works smoothly 

Note: All of this is done remotely via the internet, so there is no need for a physical visit to your premises unless you prefer it.

Compatible Software  

Our solution is compatible with several leading accounting platforms, making it versatile and easy to implement, regardless of your current setup: 

• Excel: For businesses managing their finances with spreadsheets. 
• Xero: Cloud-based accounting software popular among small and medium businesses. 
• Sage: A leading business management software. 
• Palladium: ERP software used for accounting and business operations. 
• Manager.IO: Cloud-based accounting software

• QuickBooks Desktop: A widely used accounting software for small and medium enterprises.
• Meat Matrix: An accounting software in the meat business industry 

Pricing

We offer two flexible pricing options to suit your business needs:  

• Monthly Subscription: $14.38 for the Standard package and $24.99 for the Enterprise package
  
• Annual Subscription: $172.50 for the Standard package and $299.88 for the Enterprise package 
• Prizes includes setup and installation at no additional cost!

Both pricing options include:

• Remote setup
• Installation of plugins
• Unlimited remote support for fiscalization queries and troubleshooting  

Remote Setup and Installation Process

• Remote Access: We perform the entire setup remotely using AnyDesk, a trusted remote desktop tool. This allows our technicians to install the plugin and configure your system without the need for physical visits, making the process faster and more efficient. 
• Optional On-Site Visit: If preferred, you are welcome to visit our offices at 40 Sandringham Drive, Alexandra Park, Harare, Zimbabwe. If you'd like to find us easily, [click here for directions].