HPOS: Core Features & How to Use Them

HPOS: Core Features & How to Use Them

Sales Management

Creating a Sale Order


  1. Go to Sales → New Sale Order.
  2. Select the customer from the list or add a new one.
  3. Choose the products to sell.
  4. Enter quantity, price, and discount (if applicable).
  5. Click Pay to finalise the sale.

Tracking Sales


  1. View all sales under Sales Orders.
  2. Statuses include:
    1. Received – Order completed and payment received.
    2. Partial – Some items delivered, others pending.
    3. Pending – Order placed but not yet processed.
    4. Ordered – Items requested but awaiting fulfilment.
    5. Cancelled – Order voided by the user.

Processing Sale Returns


  1. Navigate to Sales Returns.
  2. Select the sale order to return.
  3. Choose the items and quantity to return.
  4. Confirm the return and update inventory by clicking "Save".

Purchase Management

Creating a Purchase Order


  1. Navigate to Purchases → New Purchase Order.
  2. Select the supplier from the list or add a new one.
  3. Choose the items to purchase.
  4. Enter quantity, cost, and expected delivery date.
  5. Click Save to process the order.

Tracking Purchases


  1. View all purchase orders under Purchase Orders.
  2. Monitor order statuses for better inventory planning.

Processing Purchase Returns


  1. Navigate to Purchase Returns.
  2. Select the purchase order to return.
  3. Choose the items and quantity to return.
  4. Confirm the return and click "Save".

Inventory Management

Adding New Products


  1. Go to Inventory → Add Product.
  2. Enter product name, code, category, and stock quantity.
  3. Set selling price and purchase cost.
  4. Click Save to update inventory.

Stock Tracking

  1. Monitor stock levels in Inventory Reports.
  2. Adjust stock manually if needed.
  3. View top-selling products and their earnings.

Handling Stock Adjustments


  1. Navigate to Inventory Adjustments.
  2. Select the product to adjust.
  3. Enter the new stock quantity.
  4. Provide a reason for adjustment (e.g., damaged goods, stock correction).
  5. Click Update to finalise changes.

Customer & Supplier Management

Adding a Customer


  1. Navigate to People → Customers → Add New Customer.
  2. Enter name, contact details, and address.
  3. Click Save.

Managing Customer Accounts

  1. View customer purchase history.
  2. Track outstanding payments.

Adding a Supplier


  1. Go to People → Suppliers → Add New Supplier.
  2. Enter supplier name, contact details, and products supplied.
  3. Click Save.

Managing Supplier Accounts

  1. View supplier transaction history.
  2. Track pending purchase orders.
  3. Manage supplier payments.



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